An office is a place where you and your teammates spend most of the time.
Clean and organized offices motivate your team to do the work in an enjoyable and friendly environment which ultimately increases their level of productivity and growth.
By the end of the month, you will have higher results whether in terms of monetary or getting a more satisfied and encouraged team.
To do this, you should try to enforce a regular cleaning of your office.
According to Mohmmed Shek, brand manager of Cleaning Company, a Dubai based fast growing startup, this will helps in organizing and managing all of your office appliances and present them in a more functional way which eventually saves your time and money.
For this purpose, you can hire an in-house team or hire professionals for the cleaning and maintenance of your office.
However, it is better to make a cleaning schedule and checklist. By using a checklist, there is no possibility to skip any important area of your office.
Here are daily, weekly and monthly checklists for your office cleaning.
You can add more according to your office setting and try to cover them on a regular basis.
Daily Cleaning Checklist
Daily cleaning ensures that your office stays clean, organized, and tidy.
You will make sure that office tables, desks, computers are clean because Sarah Brunette, the Brand Director of Molly Maid, say that it just takes two to four hours for a bacteria or virus to spread from one place to another.
Kitchen or pantry
- Clean all the kitchen appliances including the microwave oven and coffee makers and other kitchen appliances
- Wipe down kitchen counters, tables, and chairs
- Wash sink properly
- Load and run dishwasher
- Properly arrange dishes
- Disinfect knobs, cabinet handles, and door
- Sweep and mop kitchen floors
Common Areas
- Wipe down all the common tables and chairs
- Organize loose items and clear clutter to get more space
Offices/ Cubicles
- Dust furniture and equipment including desks, monitors, tables, and chairs
- Clean desk and phones with a microfiber cloth and disinfectant spray
- Dust cabinets, shelves, and other hard surfaces
- Dust and clean computer monitors, keyboards, and other computer equipment
- Collect any dirty dishes and trash from desks and common areas and return to the kitchen
- Wash and empty garbage bins
- Vacuum or sweep and mop the floors
- Clean table with cleaning solution and wet cloth
- Clean dry erase boards
- Clean the glass windows and any other glass surfaces
Reception
When someone walks into the office, reception is the first place they see.
First impression remains lasts: so it’s your company’s job to make sure that your first impression reflects the business.
Therefore, it should be kept clean throughout the day.
- Welcome mats or front door decors must be straightened out and tidy. If something is messy and dirty, dust or sweep to clean
- Wash and clean front door
- Empty all trash bins which are near to the front door
- Replace ant old flowers with fresh ones if there are flowers vases at the reception areas
- Wipe down the reception counter, desk, and telephone
- Arrange and organize all the magazines, notebooks, or other diaries on the counter to look more presentable
- Dust chairs, tables, vents, window shades, lamps, and other surfaces
- Sweep, vacuum, and mop the floor
Bathrooms
- Clean counters, sinks, hand dryers, and paper towel holders with a disinfectant spray and a clean microfiber cloth
- Restock soap, paper towels, toilet paper, and other supplies
- Clean windows and mirrors
- Mop tiles and floors
- Clean toilets and urinals
- Empty and wash trash bins
- Ensure that hand dryers are working properly
- Sweep and mop bathroom floor with disinfecting solutions
Weekly Cleaning Checklist
Here are some tasks that can be done on weekly basis to ensure your office cleanliness.
- Cleaning and polishing all the hard floor surfaces
- Clear clutter and wipe the refrigerator
- Deep cleaning and sanitizing kitchen appliances
- Cleaning all the exterior glass surfaces
- Clean all the switches and doors
- Clean all the places which are hard to reach on a daily basis
- Disinfecting consoles and telephones
- Vacuuming mats and carpets
- Scrub tiles and sinks in the kitchen areas, bathroom areas, and restrooms
Monthly Cleaning Checklist
Here are some tasks that can be done on monthly basis to ensure the deep cleanliness of your office.
- Vacuuming all the furniture and vents
- Deep clean the cover of windows
- Disinfect and dust places that are hard to reach, such as cabinets installed at high points, ceiling fans, etc.
- Wipe down all high surfaces and objects
- Polish the wooden furniture and all hardwood surfaces
- Organize all drawers in your office, including wardrobes
- Discard all useless files, objects, papers, and other items
Office Maintenance
Maintenance means identifying those items or components that are wearing out and need replacement or repairmen before they fail to work.
There are a lot of things in the office that requires proper maintenance on regular basis to keep them going.
However, many offices fail to maintain and end up spending more money on repairs or buying new equipment/things.
To avoid this mistake, try to do regular check-ups around your office and look for any wear and tear.
It will help to change or and repair if something is wrong and make sure that all the appliances are working properly.
Here is a checklist for maintenance.
- Inspect office lighting regularly
- Look and fix loose hinges if they need
- Check your heating and cooling system
- Check inventory and restock all first aid kits
- Test all safety controls
- Replace or repair any nonfunctional lamps you encounter
- Check the condition of the walls and paints
- Check for plants of the office building and its foundation
- Check the broken windows, doors, and railings
- Check all the doors, gates, and other openings to ensure they are working properly
- Check the condition and operation of showers and toilets
- Inspect door locks and closures
- Check fire extinguishers to ensure the fire equipment safety
- Ensure that the walkways and work areas are clearly and visibly marked
- Inspect plumbing and investigate any leaks or unusual noises
Follow these cleaning and maintenance techniques to get a fresh and clean environment for your office and see the positive results in your office’s functionality.