Leaving a lasting impression via emails may seem challenging, especially when it comes to business communication.
However, the results prove to be worth the efforts.
Therefore, corporate email signatures have become a trend for those who want to market their business and expose their brand identity in every email sent.
That is why big companies, small businesses, and private entrepreneurs end up searching for the most suitable and functional email signature software to satisfy their needs in a few clicks.
Moreover, as emails remain the most extensive channel for business communication, email client giants like Outlook offer even more helpful integrations and features to their users.
Below is the list of the best email signature generators to give you an easy way of affordably creating significant signatures that will help your business get noticed.
How should a good signature look like?
In business communication, it is common to keep the email signature as informative as possible.
Furthermore, in recent years email signature developed the features of an incredibly effective branding tool.
Thus, according to The State of Business Email Marketing report, 82% of marketers use email signatures to increase brand awareness and reputation.
Let’s start with some trends in crafting effective signature blocks for businesses to make sure you get a professional and effective email signature:
- Simple and clear
An effective email signature clearly presents the information. Thus, the reader would easily spot essential details like names and surname, affiliation, position, and contact details.
- Law of saturated colors and flat colors
All the visual elements of your email signature, including your photo, brand logo, and advertising banner, should be consistent, readable, and calming. While color should be used to highlight critical information, it should not be too bright.
- Flat icons
The buttons should be easily recognizable to invite people to take action when it comes to social icons. Flat icons do not distract attention from the primary CTA but add value to contact data.
Keep in mind that a professional sign-off usually contains a disclaimer and reflects consistent brand identity, uniting all the company employees by shared ideas and values.
However, the number of elements your email signature is going to contain is totally on your choice.
Benefits of using email signature generator
A study done by Sigstr and EyeQuant researched how people read emails using eye-tracking technology to build perception and attention maps and define hot spots.
The results of this study prove that email signature is a powerful marketing tool.
Here are the top email signature features that serve considerable business advantages. A professional email signature:
- contributes to the overall company branding
- transmits reliability and professionalism
- helps to achieve business goals
- adds to email personalization and targeting
- increases website traffic
- promotes the products, services, and current offers
- increases response rates
- serves a social prof in your emails
- increases brand awareness and credibility
- contributes to lead generation, and conversion rates boost.
The benefits mentioned above speak for themselves.
Besides, creating an email signature takes minutes and costs you little or nothing at all, while the benefits of using it in all your correspondence are multifold.
10 email signature generators for Outlook
According to a Radicati Group study, by early 2019, nearly 3.8 billion email accounts existed, while some experts predicted that the number would reach 4.2 billion by the end of 2022.
In addition, in early 2018, Outlook.com had a reported 400 million active users, making it a considerable portion of active emails users worldwide.
Undoubtedly some of these dedicated Outlook users have already been enjoying the benefits of their professional email signatures.
Below is the list of the best email signature generators compatible with Outlook for those who still hesitate.
NEWOLDSTAMP
The features of central control, streamlined delivery, auto-update, and built-in analytics make
NEWOLDSTAMP email signature generator, the best fitting solution for corporates and big businesses.
Besides, it allows adding social media icons and buttons, and promotional banners to your signature.
Pricing: $8/month and $11/month.
MySignature
The MySignature email generator provides a chance to expose your creativity and draw signature for your emails. This tool is mobile-friendly and has built-in analytics for monitoring the success of your signature visual elements.
Pricing: $5/month (billed quarterly), $4/month (yearly), and $29 one-time for a single user.
HubSpot
HubSpot email signature generator is widely used and has a straightforward user interface, making it easy to navigate, especially for beginners.
HubSpot allows adding images to your signature, limiting you to only six templates that can be easily modified.
Pricing: Free
CocoSign
CocoSign is an email signature generator providing all the latest features to add colors, different fonts, styles, backlinks, etc.
Besides, CocoSign also allows creating email signatures by typing and choosing from various great-looking handwriting fonts.
Pricing: Free
MailSignatures
MailSignatures is one of the oldest and original email signature generators on the web.
With an easy-to-use interface, you can either design a signature from scratch or choose from various templates. The generator also offers some nice-looking logo animations.
Pricing: Free
Xink
Xink is one of the biggest email signature generators with large enterprise customers. Xink helps companies create, share and manage email signatures company-wide.
Besides, the company offers 14 days free trial of is a fully-featured version of the Campaign product.
Pricing: $ 0.71 /user/month
CodeTwo
CodeTwo is another email signature generator with a long history and firm leading position in the market.
CodeTwo is a cloud-based software that lets you create and centrally manage email signatures, legal disclaimers, and marketing campaigns for multiple users.
Pricing: $ 13.28 user/license (yearly) or $ 1,328.40 (yearly)
WiseStamp
With the ability to take on more than 1000 users, WiseStamp is an excellent option for big customer-facing teams.
However, the WiseStamp features are split into several plans, one of which is entirely free.
Pricing: $6/month
Exclaimer
Exclaimer Cloud Signatures is an email signature management solution designed to manage Microsoft 365 signatures via an easy-to-use web portal for all users and devices.
The free version offers an email signature that can be easily copied and pasted directly or stored on your PC.
Pricing: $1.52/user/month if the license is bought for 10 users
Opensense
Opensense email signature generator allows users to request a demo and a free trial before even signing up. It offers email signature management for brand protection with a streamlined, simple, easy-to-use platform.
Pricing: starting from $1user/month
Conclusion
A professional corporate email signature can improve brand awareness and set your business apart from its key competitors.
There are numerous email signature generators in the market available for your choice.
However, only the best ones will help to create efficient email signatures only in a few clicks.
Whichever tool or platform you choose, make sure you use your contact information correctly and make it work for the benefit of your business.