Do you ever feel that there just aren’t enough hours in the day? Are you getting bombarded with requests to do things or you have an endless list of tasks that are overwhelming you? If you can relate to this, you probably need to review your ways of doing things. There are some principles that can be applied to both working productivity and home life:
Stay positive – The single biggest impact on your time is you and your own mindset. If you are feeling negative about what you need to get done, it will take you even longer to do it. Stop dwelling on how many tasks you have on and work through each task one by one. Don’t let your mind drift off and think about other tasks waiting to be completed. Being able to focus on one task is much more productive than trying to multitask several tasks at the same time.
Prioritize your tasks – Sometimes it can feel like every task you have is urgent, and often that may be the case. However, there are ways to help you prioritize your tasks. Use Covey’s Framework to prioritize your tasks. This essentially involved drawing four quadrants in a square and placing your tasks into boxes based on how urgent and how important they are. You may find that some of the things you are using your time on don’t need to be done straight away, so you should concentrate on the urgent and important ones first.
Learn to say no – A lot of people find it very hard to say no. Whether it is someone asking for a lift, asking you to help them with some work or even asking you to go out for lunch. If you have a workload that you need to get through, then giving your time away will be a huge barrier in getting tasks completed. This does not mean you should cut off your social connections, but rather work them around your own schedule. Make sure everything is for your own convenience rather than convenient for others. It does not mean you have to stop saying yes but make sure to say no if needs be.
Use technology – Have you ever spent ages doing something and then wondered if there was a quicker way of doing it? 9 times out of 10, there is a quicker way of doing things. An example being Excel. Spending ages formatting a spreadsheet won’t help anyone, so make sure you watch tutorials that may save significant time in the future.
Getting to grips with productivity is something you should invest time in, even if you feel like you have no time to spare. Finding smarter ways to do things will save you massive amounts of time in the future, so start incorporating some of these tips into your life.