Event planning of any kind is no mean feat. Need proof? This profession’s been voted the 6th most stressful job in America!
Yet it can feel even harder when you’re doing it virtually.
With new systems, processes, and technologies to master, there’s no shortage of moving parts to think about and risks to mitigate. Know the struggle?
Let us help! Here are 3 ways to ensure your virtual party or event is a success.
1. Choose Your Online Venue Wisely
A crucial first step to planning a successful virtual party is choosing the right platform (or “venue”) on which to host it.
Look for one that offers enough a) time for your event to take place and b) virtual space to invite all of your friends and family.
Take Zoom, for example.
A great video calling app that we’ve all come to know and love throughout the pandemic, you can create a free account and invite up to 100 guests for a 40 minute hang out! FaceTime, Google Hangouts, and a Chrome extension called Netflix Party are other viable options to consider.
2. Be Sensible With the Guest List
One of the biggest challenges of organizing a virtual party is deciding how many people to invite.
After all, the dynamic of spending time together online is markedly different from doing it in person!
People can’t mill around, split into groups, and have their own conversations at once, right?
You’re in a single group, which means you have to take it in turns to talk. The result?
Inviting too many people to virtual events and remote celebrations can feel incredibly chaotic!
Imagine organizing your friend’s virtual retirement party. Instead of inviting every man and his dog who may wish to attend, it makes better practical sense to invite a select group of guests instead.
It’ll feel more intimate, laid-back, and organized.
3. Send Virtual Invitations
Texting, direct messaging, and setting up a Facebook event page are all quick, easy, and practical ways to invite guests to a virtual party.
But they’re not what you’d call “exciting”! To create some extra anticipation around the event, why not send out some attractive virtual party invites instead?
Various platforms can help you with this endeavor.
Whether you opt for Minted, Greenvelope, and Punchbowl, you can set up an account, design your invitations, and email them to everyone on your guest list in no time.
Be sure to include key information, such as the start and end time, and a link to the Zoom party video feed itself!
With limited time to perform an endless set of tasks, event planners never have it easy!
Throw in the added challenge of doing it online, though, and the process can soon feel overwhelming.
If you’re familiar with the struggle, then we hope the insights on how to plan a virtual event in this article will make a difference.
Have Fun Planning a Virtual Party
Keep them in mind and you’ll be a few steps closer to organizing the perfect virtual party!
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